This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org. Alternatively, you can telephone 01483 306627.
Our website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
Who are we?
Prayer Spaces in Schools is a resource hub for the growing network of practitioners running prayer or reflective spaces in schools and a project of the charity 24-7 Prayer. 24-7 Prayer is a UK registered charity (no. 1091413) and company limited by guarantee (no. 04176643). The registered address is 24-7 Prayer, PO Box 1563, Woking GU21 6BG. 24-7 Prayer comprises of 24-7 Prayer International, 24-7 Prayer GB and Prayer Spaces in Schools. The 24-7 Prayer network includes a number of national 24-7 Prayer hubs and associated churches, groups and communities across the world.
How do we collect information from you?
We obtain information about you when you use our website, for example, when you register an account and download resource, contact us about products and services, to make a donation, or if you register to receive our weekly newsletter. Occasionally, we may obtain information about you from a third party, for example if you give to a Prayer Spaces in Schools fundraising project on a website like JustGiving. As Prayer Spaces in Schools is part of 24-7 Prayer, information collected by Prayer Spaces in Schools is shared with 24-7 Prayer and vice versa.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, IP address, and information regarding what pages are accessed and when and what resources are downloaded and when. If you make a donation online or purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit/debit card transactions, as explained below. We may collect sensitive data about you where you directly provide us with that information (including but not limited to your religious beliefs, physical and mental health, etc.).
How is your information used?
We may use your information to:
- process a donation that you have made;
- process orders that you have submitted;
- to carry out our obligations arising from any contracts entered into by you and us;
- keep records of your relationship with us e.g. questions you have asked or complaints you have made;
- dealing with entries into a competition;
- seek your views or comments on the services we provide;
- notify you of changes to our services;
- to assess what kind of resources or support you might find helpful based on the resources you have downloaded in the past
- send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities;
- classify supporters by location, for example Scotland, Northern Ireland or Wales;
- process a job application.
We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell or rent your information to third parties.
We will not share your information with third parties for marketing purposes.
Third Party Service Providers working on our behalf: We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the 24-7 Prayer network for them to use for their own direct marketing purposes, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crimes.
Legal duty: We may need to pass on information if required by law or by a regulatory body. For example, a Gift Aid audit by the HMRC, or if asked for details by a law enforcement agency.
Third Party Product Providers we work in association with: When you are using our secure online donation pages, your donation is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions. If you have any questions regarding secure transactions, please contact us.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about the vital work we do for older people and our exciting products and services, then you can select your choices by ticking the relevant boxes situated on the form on which we collect your information.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us by email: email@example.com or telephone on 01483 306627.
If you believe that we are handling your data in a way that does not comply with the relevant data protection legislation then it is your right to lodge a complaint with the relevant supervisory authority.
How you can access and update your information
The accuracy of your information is important to us. We’re working on ways to make it easier for you to review and correct the information that we hold about you. In the meantime, if you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: firstname.lastname@example.org, or write to us at: Prayer Spaces in Schools, 24-7 Prayer, PO Box 1563, Woking GU21 6BG Alternatively, you can telephone 01483 306627.
You have the right to ask for a copy of the information 24-7 Prayer hold about you (we may charge £10 for information requests to cover our costs in providing you with details of the information we hold about you).
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the URL web browsers such as Google Chrome.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies off may result in a loss of functionality when using our website.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
We are concerned to protect the privacy of children aged under 18. It is our policy to not process your data if you are under 18 regardless of whether or not you give us permission to do so.
Transferring your information outside of the UK.
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside of the UK. By way of example, this may happen if any of our servers are from time to time located in a country outside of the UK. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the UK in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the UK, your information may be transferred outside the UK in order to provide you with those services.
Review of this Policy
We keep this Policy under regular review. This Policy was last updated in May 2021.